What We Do
Putting on an event of the scale of NEOS takes a great deal of commitment and organisation and is a yearlong activity – even though NEOS itself only runs for 9 days in September!
There’s lots going on from January onwards and in addition to the tasks below we work hard to keep our members and visitors up to date with a busy social media schedule and email updates. Here is a summary timeline to give you a flavour of what’s happening throughout the year:
– Make updates to website
– Commission the book designer
– Mailchimp: “get your images ready”
– Website test for sign up + launch
– Advertise sign up on the website
– Get quotes from printer + check timeline
– Advertise sign up on social media
– Testing of sign up
– Mailchimp for sign up
– Mailchimp for artist and venue matches
– Sign up goes live
– Social media campaign sign up
– Social media – warn when sign up ending
– Mailchimp to remind members when sign up closes
– Weekly artist/venue match mailchimps
– Sign up closes
– New members data downloaded, checked and debugged
– Pick up points started using data
– Data used for maps
– Data sent to book publisher
– Book compiled
– Members photos formatted and compiled for internal use
– New graphics using members images
– Plan social media campaign
– Mailchimp – new mailing lists created + “what happens next” email
– New fb internal forum/archive old forum + new graphic
– First book draft completed
– Committee proof read book
– Members proof read book
– Members online entries edited in line with final database
– Members proof read map
– Action social media campaign
– Book sent to printers
– Print of book reviewed at printers and signed off
– Map ready for printers
– Pup’s list finished
– Book printed
– Yellow signs/car stickers handed out (if required)
– Main book distribution
– Complete and send out agenda for AGM
– Book venue for AGM
– AGM
– Set date for next year’s NEOS
– Consider changes to website
– Start ideas rolling for next year