FAQ

Below you’ll find answers to the questions we get asked the most about from people applying to be a member North East Open Studios.

What are the dates for NEOS 2018?

The dates for Open Studios in 2018 are 8th – 16th September.

Am I eligible to join NEOS 2018?

Membership of North East Open Studios (NEOS) is open to artists, makers and craft persons, whose main residence & practice is within the North East of Scotland geographic area shown below and defined as north of a line drawn from Montrose to Inverness.

eligible area for NEOS

Can I join if I live outside the area?

Artists outwith the area cannot participate in NEOS unless they are sponsored by another NEOS member and they must be able to demonstrate a connection with the NE area. The sponsored application must be approved by NE Open Studios Committee by completing and submitting this form(Save this to your computer where it can be filled in interactively, or printed out, scanned and saved for returning in an email. Details are on the form.) Please note there is an earlier date for these applications. See this page for details.

How does sign-up work?

This website will be open for sign-up from 1st March 2018 to midnight on the 31st March 2018 (Unfortunately, due to printing and website deadlines, no entries can be accepted outwith these dates.) Conditions of entry are available here.

What are the fees?

Details of the membership fees can be found on this page. NEOS members must pay an entry fee to partake in the annual event. Entry fees must be paid in full within the signup period.

Where can I exhibit?

The most interesting place for visitors is in your own studio/workspace. But if that is not an option NEOS members can share or combine into a single space or venue for an Open Studio Event. We can offer help to connect artists with studio spaces if you have problems finding somewhere suitable. However, NEOS cannot take responsibility for a members’ studio or venue.

Do I have to be open during the whole event?

NEOS is open to the public for 9 days in September. The number of days you open your doors is entirely your choice but you must be open for at least 2 days during this time. Your opening dates and times will be published in the annual printed book and on the website, and you must make every effort to be present in your studio or equivalent during your published times.

Can commercial galleries join NEOS?

Galleries and any other commercial organisations wishing to contribute to NEOS are welcome to take out an advert in the Open Studios Book however, NEOS cannot accept any adverts from makers or organisations whose exhibition/event conflicts with our Open Studio dates. Galleries can host and promote individual Open Studio artists, makers and craft persons who have paid their appropriate NEOS membership fees and live within the NEOS area.

How is my uploaded image going to be used?

When a participant supplies an image to NEOS for entry into the book they are agreeing to this being used in any NEOS publicity. Your image may be also used by Aberdeen Festivals in the promotion of their festivals.

I’m having trouble applying on the website, what do I do?

Our website should work on a mobile, but we advise that you apply on a computer screen if you can. If you are experiencing problems or have any concerns you can drop an email to co-ordinator@northeastopenstudios.co.uk. We will endeavor to get back to you within 48hours.

How will I know my application has been accepted?

An email will be sent confirming whether your application has been successful; this will be sent when your entry has been checked and your entry fee paid. It can take 3-5 days to verify payment. We appreciate enthusiastic participants but please be patient; if you have applied before 31 March our volunteer committee will do our very best to ensure your application goes through.

What does my commitment being part of North East Open Studios involve?
  • All members will be subject to the NEOS Constitution on joining and will be deemed to accept those regulations and codes of conduct that NE Open Studios has adopted.
  • Members agree to open their workplaces/venues during the same dates and times to the public, according to commonly accepted rules.
  • All work exhibited during NEOS must be of original design/pattern and created by the NEOS member from concept to final work. No exhibited items must be sourced from third parties.
  • Members must be responsible for their online Open Studio application content to ensure all details are correct at the time of submission. No further amendments can be made after online acceptance. NEOS cannot take responsibility for the content of a member’s written on-line statement.
  • Members must be present in their studio, chosen space or hired venue to speak to visitors about their work during the published Open Studio hours
  • Members must help with distribution of publicity material; primarily their allocation of the annual Open Studio Book (every member is allocated a number of copies to distribute to the public)
  • Members are expected to promote their own studio, chosen space or hired venue through their own contacts and networks. Reliance must not be placed solely on Open Studios central marketing.
  • Members must be responsible for the management and public access to their chosen space or hired venue.
  • Members must be realistic on opening times so the named Artist is present. The public will expect an Open Studio event to be accessible at the times advertised and published in the Open Studio Book.
  • An important and integral aspect of the NE Open Studios is the distribution of the Open Studio Book. Members would be failing their fellow collaborators if they don’t complete the distribution of the printed books issued to each studio or Constituted Group. We rely on each member having local knowledge of their area as part of their self-promote for their own studio during NEOS. Circulation locally will help the event become more conspicuous throughout the North East of Scotland. ie Books hiding in boxes are not promoting the event!
  • Members should be fully aware that NEOS cannot take responsibility for their studio or venue, their local publicity or the content of their online statements.
  • Members are responsible for their own Public Liability Insurance. This is included in the Membership Fee of some Artists Organisations. A good place to start: Scottish Artists Union or a-n The Artists Information Company.
Where can I complain about something pertaining to NEOS?

We hope you won’t have to, but any complaints received by NE Open Studios will be addressed within the scope of NE Open Studio objectives and Constitution. Please email info@northeastopenstudios.co.uk and title your email, To the VOLUNTEER committee.

Can directories be distributed earlier than August?

We want to create a buzz before the event and releasing the directories six weeks before this is the optimum timing. The timeline from the closing date for applications to collecting the printed brochures from the printers is very tight as it is.

Why are there no generic NEOS posters?

In past years pre-printed posters were provided but there was a considerable waste with far too many unused, and the committee decided the funds were allocated in better ways. However, we do produce a suite of blank NEOS branded posters in various formats (Pdf, Word) so participants can download and customise to their own requirements. You’ll find everything here. (This page is available to members only.)

How do I publicise my studio locally?

NEOS is not a promotional company, we are a volunteer group of artists and makers from the area; we are members of NEOS and it’s up to us as individuals to promote NEOS. We believe – and rely on – local publicity being carried out by participants in their local area. In conjunction with the website and The Book, it’s our main method of promotion. Try contacting a local newspaper with an interesting angle on your event. Newspapers are more likely to do a story if it has a local angle. As a local, members would know the best B&Bs, hotels, surgeries, vets, shops, dentists etc to offer copies of The Book or to place a poster. Friends and family on Facebook would no doubt be delighted to ‘share and like’ a series of posts. We are @NorthEastOpenStudios on Facebook and use the Twitter handle @NEOS_uk. Join in! NEOS needs the advocacy and promotion from every participant if we are to become embedded in the public’s mind as one of the best ways to experience art and craft in the North East of Scotland. Don’t forget, NEOS is not just a nine-day event; The Book and website ensure it is one of Scotland’s most comprehensive and professional arts listings.